PTSO Meeting Nov 2
5:37 Called to Order
I. Introductions – none
II. Approved last meeting minutes – on the website and FB group page, will print a few copies for next meeting.
III. Spaghetti Dinner Review:
a. Treasurer Statement Made about $5000, still waiting on some auction items to be paid for. $3200 in auction items and mystery bags, $184 in rose sales
i. Refund from Sandia, overpaid by $219.80, check is coming
ii. PTSO will write check to PAPA to cover performers who couldn’t pay for meals. Final numbers will be available next month.
b. Online FB auction? – Three paintings left, we are offered $1000 for one of them, auction it or sell it? Voted to just sell it at the $1000. Hold on to the others to decide later. Several gift cards left over too, hold on for PAPApalooza or something.
c. Review- Here are some comments about the dinner overall:
i. better meal, classy coordination, a thank you to Lori
ii. Thank from Mr. Torres, improvements for next year – lighting and sound. Ask early to see if we can get Quick Beam to donate or at a very low cost, estimated $1000 cost. Performances went well. Green Room could have used more chaperones, a divider for a dressing area. Not enough room on the busses. All day rehearsing isn’t needed, would be easier with lighting and sound outsourced. Staff should have more production meetings. Think about other options as far as food for the kids. Involve the student council in escorting acts. Kids did enjoy themselves and we made money. Big thanks for students for great performances. If we used Sandia again see about a dance floor on stage (this was something PTSO discussed with Sandia in initial meeting and was to be done, found out the Monday before they changed their minds). Venue did make a statement that this was a professional show.
iii. venue was great space wise, nice to have auction in room and there was plenty of room for people to move around.
iv. In January start contacting people to get donated light and sound. Staff should make a “needs” list when shopping venues for next year. Hold it a week earlier in Oct to not conflict with All State Auditions.
v. online ticket sale option.
vi. lots of donations, solicit even more, we could have sold more mystery bags.
vii. usher seating to fill space properly so no one is left without a seat.
d. Thank you cards – voted to spend the $100 or so it would cost to create nice thank you cards and send to donors.
e. Wish List Grants – voted to use Spaghetti Dinner money to grant teachers wish lists, $500 to go to Ms. Beck for stage items (choir could also share in these) and the $104 Mrs. Torrez needs for books.
IV. Old Business
a. Still need three people for an audit committee, just need to show up to at least one meeting.
V. New Business
a. Vote next month on a minimum amount to always have in PTSO account.
b. Halloween Carnival update – made $900 for student council to get a venue for the winter ball. Carnival games were praised. Snacks left over given to Student Council to sell at other events. About $200 made in snacks, check will be written to PAPA from PTSO.
c. PAPApalooza – get a list of dates from school of when NOT to have it so we don’t conflict with other events/performances/testing etc. Last year about 20-25 acts, 300 in attendance. Need a committee formed to take this project on.
d. Teacher Appreciation – in December, Sandy and Christina will coordinate, look for help requests soon.